# Balance Sheet

### Accessing the report

Go to **Accounting** → **Balance Sheet**. The report defaults to Last year, Total only. Use the date picker to view balances as of any date, and the entity dropdown to filter by entity.

The date picker includes presets for common ranges: this/last month, this/last quarter, this/last year, month/quarter/year-to-date, last 12 months, and last 30/60/90 days.

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### Report structure

The Balance Sheet is organized by account type and subtype from your Chart of Accounts:

* **Assets** — Current Assets (cash, accounts receivable, prepaid expenses) and Non-Current Assets (fixed assets, long-term investments)
* **Liabilities** — Current Liabilities (credit cards, accounts payable, current loan portions) and Non-Current Liabilities (long-term debt)
* **Equity** — Share Capital, Investments, Distributions, Retained earnings

Use **Expand** and **Collapse** to control how much detail is visible. Click any account to drill into the individual transactions and journal entries that make up the balance — this navigates to the General Ledger with filters pre-populated for that account and date range.

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### Filters

Click **Add filter** to narrow the report. Available filters:

* **Class** — Filter by class or subclass
* **Counterparty** — Filter by vendor or customer

Active filters appear as removable chips below the toolbar. Click **Clear all** to reset.

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### Columns

Use the column selector to control how the report is broken down:

* **Total only** — Single total column (default)
* **By month** / **By quarter** / **By year** — Period-based breakdown
* **By entity** — One column per entity
* **By class** / **By subclass** — One column per class or subclass

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### Comparisons

Open the **Compare** dropdown to add comparison columns.

**Compare to**

* **Previous period (PP)** — Compare to the prior equivalent period
* **Previous year (PY)** — Compare to the same period in the prior year

**Variance**

* **Percentage (%)** — Show the percentage change between periods
* **Amount ($)** — Show the dollar change between periods

You can combine multiple options — for example, enabling both % variance and Previous year (PY) adds columns for each.

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### Drilling down

Click any line item to drill into the General Ledger filtered to that account and date range. From there you can see the individual transactions and journal entries behind the balance.

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### Ledger basis

If your client has both cash and accrual ledgers configured, use the ledger basis dropdown to switch between **Cash** and **Accrual**. The selected basis is shown in the report footer.

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### Export

Export the Balance Sheet as **.xlsx** or **.pdf** from the download menu in the top right.

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### Creating journal entries

Click **Create journal entry** in the top right (or **⌥+N**) to record adjustments directly from the report.

→ [Journal Entries](/close-workflows/journal-entries.md)


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