General Ledger
View every transaction and journal entry posted to your client's Chart of Accounts.
Accessing the report
Go to Accounting → General Ledger. The report defaults to Last year. Use the date picker to view balances as of any date, and the entity multi-select filter to include one or more entities.
The date picker includes presets for common ranges: this/last month, this/last quarter, this/last year, month/quarter/year-to-date, last 12 months, and last 30/60/90 days.
Report structure
The General Ledger shows a detailed, line-by-line record of every entry posted to each account. Default columns are date, source, reference, description, counterparty, class, split, amount, and balance. Use the column settings menu in the toolbar to show, hide, or reorder columns; Entities and Exclude from 1099 are available there and off by default.
Transactions from connected accounts and manual journal entries both appear here. Once a transaction is categorized, it posts to the GL in real time. The Source column is clickable for transaction, bill, and invoice rows. Clicking a transaction opens it in a drawer over the report, and clicking a bill or invoice opens the line-item drill-down for that document. Click anywhere else on an entry row to open its journal entry in the editable detail view.
Use Expand all and Collapse all to toggle all account sections at once. Sections with a high number of transactions auto-collapse on initial load.
Filters
Click Add filter to narrow the report. The General Ledger has the most extensive filter set of any report:
Class: Filter by class or subclass, with modes for any selected, all selected, exclude selected, or no classes
Account: Filter to specific Chart of Accounts entries
Entry source: Filter by Transaction, Manual Journal, Recurring, Opening Balance, Loan, Bill, or Invoice. QuickBooks appears as an option for entities connected to QuickBooks Online.
Amount: Filter by min/max dollar amount
Counterparty: Filter by vendor or customer
Active filters appear as removable chips below the toolbar. Click Clear all to reset.
Ledger basis
If your client has both cash and accrual ledgers configured, use the ledger basis dropdown to switch between Cash and Accrual. The selected basis is shown in the report footer.
Export
Export the General Ledger as .xlsx from the download button in the top right.
Working with journal entries
Journal entries appear alongside synced transactions in the GL. Click any entry row to open and edit the entry, including updating accounts, amounts, classes, and memos.
Click Create journal entry in the top right (or ⌥+N) to record adjustments directly from the report.
To find all manual entries, filter for Entry source = Manual Journal.
Last updated
Was this helpful?