> For the complete documentation index, see [llms.txt](https://docs.kick.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.kick.co/accountants/bookkeeping-workflows/transactions.md). # Transactions ### The Transactions tab The Transactions tab is the central workspace for reviewing and categorizing your client's financial data. All transactions from connected accounts, direct integrations, and imported files flow into this tab automatically. When transactions sync, Kick's categorization model categorizes approximately 97% on first pass. Uncategorized transactions appear when the model's confidence is low. Once categorized, transactions post to the General Ledger in real time. → [Categories vs General Ledger](/accountants/bookkeeping-workflows/categorization/categories-vs-general-ledger.md) *** ### Columns Customize which columns are visible using the **Views icon** (⚙) in the top right. The following columns are available: * **Date** — The transaction date as reported by the bank or integration * **Description** — The transaction description displayed in Kick * **Account** — The connected financial account the transaction came from * **Subaccount** — The subaccount within the connected account, when applicable * **Amount** — The transaction amount * **Entity** — The entity the transaction is assigned to * **Bank description** — The raw, unmodified description from the bank feed * **Cash ledger** — The account the transaction posts to on the Cash ledger * **Accrual ledger** — The account the transaction posts to on the Accrual ledger * **Counterparty** — The vendor or customer associated with the transaction * **Memo** — Free-text field for adding context to a transaction * **Receipt** — Whether a receipt has been uploaded or matched * **Reconciliation status** — Whether the transaction has been reconciled against a bank statement. → [Reconciliation](/accountants/close-workflows/reconciliation.md) * **Class** — Class and subclass assignments for departmental or location-based tracking. → [Classes](/accountants/bookkeeping-workflows/classes.md) * **Matched transfer** — Whether the transaction has been matched to a corresponding transaction on another account. When money moves between two accounts (e.g., a withdrawal from checking and a deposit into savings), both sides should be matched so the movement is recorded as a transfer rather than counted as separate income and expense. → [Transfers](/accountants/bookkeeping-workflows/transfers.md) Drag column borders to resize columns. *** ### Filters Click **Filter** in the top left to narrow the transaction list. You can filter by Date, Category, Account, Class, Amount, Rules, Similar to, Counterparty, Memo, Receipts, Split, Reconciliation, Match, General ledger, Accrual ledger (when accrual is enabled), Ledger type, Locked, Status, and 1099 (Included or Excluded). **General ledger** filters on the same account shown in the **Cash ledger** column, so the filter chip and the column use different names for it. **Ledger type** filters by account class: Assets, Liabilities, Equity, Income, or Expenses. You can save specific column and filter combinations as custom views for quick access. → [Views](/accountants/collaboration/views.md) *** ### Edit a transaction Select a transaction to open the details panel. From here you can update: * **Category** — The client-facing label used for cash flow reporting * **Cash ledger** — The account the transaction posts to on the Cash ledger * Manually changing the ledger account overrides the default category-to-account mapping * **Accrual ledger** — The account the transaction posts to on the Accrual ledger * **Counterparty** — The [vendor or customer](/accountants/bookkeeping-workflows/counterparties.md) associated with the transaction * **Entity** — Move the transaction to a different [entity](/accountants/setting-up/multi-entity.md) * **Memo** — Add [context](/accountants/collaboration/memos.md) to the transaction * **Receipt** — Upload or match a [receipt](/accountants/bookkeeping-workflows/documents.md) to the transaction * **Match** — Match the transaction to a [corresponding transfer](/accountants/bookkeeping-workflows/transfers.md) on another account Other fields that cannot be edited in details can be edited in-line by exposing the relevant column on the Transactions tab via [Views](/accountants/collaboration/views.md). The details panel **⋯** menu also includes **Copy transaction link** and, on business transactions, **View journal entry**. Personal transactions do not post to the general ledger, so the option is hidden on them. When no rows are selected, keyboard shortcuts act on the focused row: **c** (category), **m** (memo), **e** (entity), **g** (cash ledger). → [Categorization](/accountants/bookkeeping-workflows/categorization.md)\ → [Categories vs General Ledger](/accountants/bookkeeping-workflows/categorization/categories-vs-general-ledger.md)\ → [Accrual tasks](/accountants/close-workflows/tasks/accrual-tasks.md) *** ### Bulk actions Select multiple transactions to act on them at once. You can select transactions by clicking with **Shift** held. When rows are selected, a footer shows **N selected** and **Select all**. Click **Actions** (⌘K) to open a command menu with bulk updates, including: * Set category, counterparty, class, memo, or entity * Set cash ledger or accrual ledger * Remove counterparty, classes, or memo * Unmatch all or Unsplit all * Create task or Reconcile Gusto * Copy URL **Create task** attaches the selected transactions to a task you can assign to a team member or client, and the task inherits the column layout from your current Transactions view. **Copy URL** generates a direct link to the selected transactions for sharing outside of Kick. Many actions have single-key shortcuts in the menu (C, V, L, G, E, M, T, and others). → [Tasks](/accountants/close-workflows/tasks.md) *** ### Create a one-off transaction If you need to record a transaction that didn't come through a connected account or import — such as a cash payment or an off-platform exchange — you can create one manually. 1. Click the (+) icon in the top right, or press cmd + k on your keyboard 2. Click **Add transaction** 3. Enter the transaction details: date, description, amount, and entity 4. Click **Save** The transaction appears on the Transactions tab, where it can be edited or deleted, and posts to the Cash on Hand account on the Balance Sheet. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://docs.kick.co/accountants/bookkeeping-workflows/transactions.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.