Bill Pay
Track outstanding and paid bills across your client's entities, and manage accounts payable reconciliation on the Accrual ledger.
What syncs here
Kick has bill pay integrations with Ramp and BILL. When either is connected, bills sync to the Bill Pay tab automatically — including bill line item detail, vendor information, and payment status. GL account assignments made in Ramp or BILL sync into Kick automatically.
If your client uses multiple Ramp or BILL accounts across entities, the Bill Pay tab allows you to manage all of them in a single view.
The Bill Pay tab is available on all plans for clients with a Ramp or BILL integration connected.
Plus plan clients have access to all features, including the Bill Importer, Accrual ledger categorization, and automated AP reconciliation.
Navigating the Bill Pay tab
Use the dropdown in the top right to toggle between three views:
By vendor — one row per vendor with aggregated bill totals
By bill — one row per bill
By line item — one row per line item; the best view for Accrual ledger work when the Accrual ledger is enabled
The chart at the top is interactive — click any status to filter the view below.
Filters
Filter by time period or entity using the filters in the top right. The Bill Pay tab defaults to bills created in the last 90 days. Additional filters are available in the top left.
Saving custom views
Configure your columns and filters, then click Save in the top right. Name your view and access it from the dropdown in the top left.
Bill status
Each bill has two statuses:
External status
The paid or open status maintained in Ramp or BILL
Kick status
Updated when you match a bill to a payment transaction in Kick
In most cases these should stay in sync. Matching a transaction to a bill in Kick updates the Kick status but does not affect the external status in Ramp or BILL.
Creating bills
Click Create bill in the top right. The dropdown includes:
Ramp — opens the create bill flow in Ramp
BILL — opens the create bill flow in BILL
Importer — opens the Bill Importer (Plus plan only)
The Bill Importer lets you manually record bills in Kick for clients who aren't using Ramp or BILL for bill pay.
You can enter bills one at a time or paste in rows from a spreadsheet if the columns match the required format.
Bills created via the importer are for accounts payable reconciliation purposes — payments are handled in your client's bill pay software, not in Kick.
Accrual ledger
When the Accrual ledger is enabled, two additional columns become available in the By line item view:
Accrual ledger
Payables account.
These fields control how bill-related journal entries are generated on the Accrual ledger.
By default, all bill line items post to an expense account on the Accrual ledger side and Accounts Payable on the payables side. You can override either at the line item level:
Accrual ledger account — post individual line items to specific expense accounts. For example, a multi-line bill might have one line posted to Travel and another to Software.
Payables account — by default this is Accounts Payable, but you can create custom payables accounts to track AP by vendor, project, department, or any other dimension.
Classes can also be assigned at the line item level and flow through to your by class reports on the Accounting tab.
Bill journal entries
Bills generate journal entries on the Accrual ledger for each entity. To view bill-sourced journals, filter for Entry source → Bill on the General Ledger.
AP reconciliation
When a payment goes out for an outstanding bill, Kick proposes a match between the transaction and the open bill. Confirming the match posts the transaction to Accounts Payable (or a custom Payables account) on the Accrual ledger rather than an expense account, preventing double-counted expenses.
You can also match manually: go to the transaction details panel on the Transactions tab and click Find a match.
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